CompanyΒΆ

Every Business Entity or Legal Entity is defined as a Company in CoreERP. All the masters like Chart Of Accounts, Suppliers, Customers, etc. belong to a company. It is the root for all financial transactions in a predefined financial period. Every company requires to have at least one Branch and one Financial Year to begin with. Business transactions are recorded as part of the branch and belong to a financial year. We start by defining a company.

Click on the menu item Company. If it is not visible, click on Admin to expand the menu group.

A list of Companies would be displayed. Since this is our fresh installation, there are no companies available.

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Clicking on a master or document menu item always brings up a list. The left top mentions the name of the list. On the right hand side you will see two buttons.

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  • The first + button stands for adding a new item.
  • The second refresh button with a circle of two arrows can be clicked to refresh the list.
  • The search text box accepts any input and filters the list for the entered text. This is helpful when you have large lists to filter/search.

Click on the + button. It will display a combination of labels and text boxes for data entry. We would be required to fill in all the fields to create a new company.

../_images/companyCreate.png

  • The caption displays the list being edited

  • The three buttons on the right hand side, display the actions acclowed to the user.

    ../_images/saveNewCloseButton.png

  • Clicking on Save will save the item/document to the database on the server

  • + New is to add a new item

  • X Close is to close the edit screen and return to list view

Each field is explained in the following table.

Field Name Required Description
Code Yes A two digit alpha numeric code for the company. Duplicates not allowed.
Name Yes Full name of the company or legal entity
Short Name Yes Short name that is displayed on CoreERP Home page
Company Address Yes Mention the complete address here. This would be the address of the first branch also
Branch Code Yes A two digit alpha numeric code for the branch
Branch Name Yes Short Branch name. Usually the city/location of the branch
Branch Description Yes Full name of the branch
Currency Yes Base currency of the company. e.g. Rupees or US Dollars
Sub Currency Yes The sub currency of the base currency. e.g. Paise or cents
Currency Displayed Yes A short name for the currency to appear in reports. e.g. INR or USD
Currency System Yes Select from Lakhs or Millions
Date Format Yes Supports one of the following: dd/mm/yyyy, dd-mm-yyyy, mm/dd/yyyy, mm-dd-yyyy
Fin Year Yes Four digit financial year code. e.g. 1415 for year begining on 01 Apr, 2014 and ending on 31 Mar, 2015
Year Begin Yes First day of the financial year
Year End Yes Last day of the financial year
Server Messages Read Only This would display a list of messages on the server while creating a new company. Any errors/status of creating would be displayed here.

Enter information relating to each field and click on Save. If you have left any required field empty, the system would display a list of Business Rules on Save. If all data is entered properly, a toast message would display Successfully saved.

Note:In the Server Messages you would get to see a list of messages. This displays the status of executing scripts for creation of a new company. If there were any errors at time of creation, these would be displayed here. Else, it would display information regarding successful execution of scripts.

Click on Close to return to the company list. It would display the new company created.